At a Glance
This page may be accessible only to Administrators and Billing Managers at your practice.
When payments get posted in Insights, the vast majority are handled by our rules engines. They require no manual intervention to go from submission to finalization. However, insurance payments can sometimes conflict with each other, be insufficient, or otherwise not comply with the rules established in the rules engines.
Cases like these require manual review and will end up on the Review Charges page. Insights provides you with several tools to get these cases back on track for finalization.
Best Practices
- Depending on your staff’s bandwidth and how quickly charges generally change in your industry (some PT offices, for example, tend to see significant fluctuations in deductible charges as days pass), Athelas recommends reviewing charges at least once a week. This ensures that these claims will resolve into payments for your practice in a timely manner.
- If you notice patterns with the same kinds of claims coming in for manual review, talk to your account manager to see if a rule can be created to handle such cases. Ideally, automation will do as much of the heavy lifting with claims as possible.
Features of the Page
Some things you’ll notice when you land on the Review Charges page:
Red highlighted patients
These patients are either self-pay or their eligibility check returned an inconclusive result. Either way, if you approve their charges, those charges will be PR.
Review-specific filters
- Inactive Eligibility Only
- Last Claim Denied Due to Auth
- Appointments missing required prior authorization at the time of denial will be shown.
- Pending Review Only
- When active, patients with charges that have not been reviewed for that particular date of service will be displayed.
- Unreviewed Patients Only
- When active, patients with charges that have never been reviewed at any point will be displayed.
If you remove the default ‘Pending Review Only’ and ‘Unreviewed Patients Only’ filters, you will see all patients for that date of service.
Approve all button
You’ll see this button in each gray highlighted start-date row.
❗Note: Each page shows up to 50 encounters with charges to review, but if there are more than 50 encounters on a date, the rest will spill over into the next page. The Approve all button approves all charges for that date.
Rerun Eligibility
You can rerun an eligibility check on any of these encounters by simply clicking the patient’s eligibility status.
How Charge Options Populate the Suggested Charges List
Insights gathers all available charge information from the payer and surfaces it in the list of charges. This means that you’ll have choices beyond the Athelas suggested charge, as well as more context and detail about each charge option, when the payer provides such information.
Review Suggested Charges Section
Here, you can review the following charge options. Athelas’ suggested charge will be pre-selected, though you could also charge any of the other listed choices.
- Copay Option
- Deductible Option
- Co-Insurance Option
Self-Pay encounters will only have a Self-Pay category.
If you would like to be able to charge for multiple choices simultaneously (such as Copay and Deductible), your account manager can help set up that feature.
To approve charges in bulk, use the Approve all button, described earlier in this guide.
👓 View, Update, and Approve Individual Charges
Start by clicking into an encounter.
Of course, we recommend using the pre-selected option labeled ‘Our Suggestion,’ so for this example we’ll continue with the suggested copay amount. Click Approve & Continue.
A confirmation popup will appear. We’ll select charge type ‘Copay’ and then click Confirm.
A message indicating review completion will appear, and you can move on to the next patient.
📒 Benefits Summary
You can see more details about the patient’s raw benefits by expanding the Benefits Summary menu. Keep in mind that some of these benefits may be overridden by rules applied by the rules engine once you approve their charges.
💰 Add a Custom Charge
If none of the charge options work for your purposes, you can choose to Add custom charge instead. For this example, we’ll create a custom deductible charge, though the process is the same for all types of charges.
First, click on Add custom charge.
Fill in the amount and the description, then click Confirm.
Your custom charge will appear in the list of options. Select it, then click Approve & Continue.
In the popup, select charge type ‘Deductible’ and then Confirm.
A message will appear, informing you that the review has been completed.
📢 Further Assistance
We’re here to help! Please get in touch with your account manager if you’d like some hands-on assistance.
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