At a Glance
The Patient Responsibility page on Insights details all the information you need to assess, track down and collect outstanding PR balances.
There’s a lot of information on this page, so this guide sticks to the basics. Relevant guides with more information are linked as appropriate.
Overview
Analysis
At the top of the Patient Responsibility page, you can click to expand or collapse the Analysis window.
Here you can view, at a glance, the total patient collections, total outstanding PR, the number of patients with outstanding balance, and the amount paid from the most recent statement batch reminder.
The two bar graphs display Age of Balance and Patient Total Balance, respectively. They can be toggled to show either the dollar amount or the number of patients.
You can also click ‘Download CSV’ on either of these graphs to analyze the data in a spreadsheet.
Tabs Available
Patient View and Actions Menu
Patient View
The Patient View tab shows a list of all patients, when they were last contacted, their current balance, and any unapplied credits they may have.
Click on any of these headings to sort the list in ascending or descending order of that heading.
If you’d like to see those with outstanding balance only, outstanding credits only, and/or held PR only, you can toggle these options on or off under the ‘Filter’ section.
Use the filters for Patient, DOB/Phone/Name, Age of Balance, or Patient Total Balance to aid your search. In this example, we’ll search by Patient.
Now, we can see only this patient’s information in the list.
From here, we can either have the patient pay their balance or click into their profile and see further details about their account, such as an itemized list of charges.
Clicking into this patient opens their patient profile, where more details and actions are available.
Actions Menu
Returning to the Patient View tab, you’ll see the ‘Actions’ menu in the upper right corner.
Click to view the options at your disposal.
Generate Patient Pay Link
Click here and a patient pay link will be copied to your clipboard.
Paste it into a new browser tab. From here, patients can pay PR.
Miscellaneous Charge
Click here to create new miscellaneous charges only for a patient, to be collected now or added to their balance and collected later.
You cannot collect outstanding balance from this interface. Please use the 'Pay Balance' button on the Patient's profile.
You cannot collect co-pay, coinsurance, or deductible from this interface. Please use the 'Appointments' Tab. Any charges created here will not apply to any PR created from an adjudicated claim
Using this tool will create both a payment and a corresponding charge. It will not pay off the patient's existing balance.
Related guides are available below. Check the Athelas Help Center or contact your Account Manager for further assistance.
Set Up Payment Plan
See this guide:
Patient Balance Report
Set filters for the information you want to see and click ‘Patient Balance Report’ to download a CSV file that you can open in Excel or another spreadsheet viewer.
This is useful for manually analyzing large amounts of data.
PR Settings
This button is one of many ways to access your Patient Responsibility settings in Insights. This is an extremely important page on which you can configure default settings for handling credit cards, PR-related patient communications, Pre Visit suggestions, and much more.
Here is the guide for PR Settings.
Pending Credits
See this guide for full details.
Non-Patient View
This tab shows all completed transactions involving people who are not patients of your practice. They may have purchased gift cards or specialty health products, for example.
Here, you have the options to download or print their receipt, or refund their payment. Note that the refunding payments feature may only be available to Billing Managers and Administrators.
Transaction View
View and filter through all transactions here. You can download or print receipts for specific transactions, and click to expand a transaction to see more details.
Note that the Refund Payment function may be restricted to Billing Managers and Administrators only.
You can also set filters and download a CSV of a transaction report to view and edit in a spreadsheet format.
Gift Cards
See all details on gift cards here, including Date of Creation, Purchaser Name, Redemption Code, Original Amount, Amount Used, and Remaining Amount.
📢 Further Assistance
We’re here to help! Please get in touch with support@getathelas.com if you’d like some hands-on assistance.
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